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April 18, 2024

Last Date of Receipt of Applications:  5th May 2024

  Position Code            :        IIPHD-SFMA-2436

Position Title               :     Senior Finance Manager

No. of Positions          :     01

Location                      :      Gurugram

  Duration of Position  :     1 year (further extendable based upon performance/ requirement)         


Brief on the Organization:

The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health.  PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders. For more information, please visit the website www.phfi.org.


Deliverables:

The Senior Finance Manager (SFM) – IIPHD is responsible for the day-to-day financial operations at the Institute. S/he plans, organizes, directs, and is responsible for providing quality financial services to all projects, units and staff in the Institute. S/he works closely with the Director – IIPHD and other Senior Management to ensure that a partnership is developed between Finance, Program and Administration. S/he assumes overall responsibility for implementation of donor rules and regulations at the Institute.

The role of the SFM is to ensure accurate and optimal financial planning, implementing and monitoring of the Institute/ Project activities in accordance with financial policies and generally accepted accounting principles. S/he should ensure maximum efficiency and effectiveness in financial performance and reporting of the operations to Director – IIPHD.  The SFM pro-actively monitors financial results and brings potential and real financial issues, risks and opportunities to the attention of the senior management.

The position holders profile includes: strong accounting and finance knowledge, analytical skills, attention to details, ability to work effectively under time pressure, very strong business partnering skills with ability to influence  senior staff, team player, proactive individual with ability to offer structured guidance, ability to ensure that the right priorities are set for the Institute’s finance team, proven experience of training finance and non-finance staff, proficiency in English and communication.

Key Responsibilities:

Planning and Budgeting:

  • Establish and implement a planning & budgeting function at the Institute resulting in financial resources being planned and expended in the most efficient way for realizing individual project/program in a cost-effective manner, while ensuring compliance with internal and external regulations.

Monitoring and Analysis:

  • Monitor performance of activities under various projects/programs in financial terms and analyse them Vis a Vis budgets, forecasts, donor and organizational constraints and other internal and external changes. Develop and implement a system of information sharing to bring potential and real financial issues, risks and opportunities to the attention of the senior management.

Financial Reporting:

  • Supervise Finance section and ensure financial transactions are recorded in line with financial system requirements in timely fashion, without transgressing access rights.
  • Manage receivables and payables in line with Institute’s guidelines and risk management procedures.
  • Oversee monthly closing, ensuring all transactions for the month are recorded.
  • In coordination with program, engage in timely preparation of budgets.
  • Ensure accurate and timely release of salary to the staff. Oversee the changes in salary and maintain consistency with payroll records.
  • Ensure preparation and availability of statutory financial records (e.g. PF, gratuity, attendance) and tax compliance.
  • Secure the proper filling and storage of all financial records
  • Liaison with Auditors…Donor/Internal/External as required…and Bankers/Statutory authorities in the State.
  • Coordinate the Due Diligence Assessment of sub grantee partners/Partner NGOS.
  • Include in the Monthly closure line, element of yearly closure too (including Bank reconciliations on a monthly basis being supervised).
  • Obtain approvals for authorized expenditures/obligations as and when required.

Statutory Compliance:

  • Coordinate all internal and external (regulatory) compliance activities with external auditors, etc. towards ascertaining full compliance of the State Office to the best practices & norms and regulatory requirements (FCRA, etc.)

Project/Program Development:

  • Responsible for development of cost proposals for projects and providing detailed inputs in line  with the State Office portfolio, cost structure, break up of components and anticipated changes to ensure enhancement of  the quality of proposals and success rate of funding.
  • Cross-functional coordination with other departments.
  • Travel As Required.
  • Any other related tasks assigned by the Director -IIPH Delhi.

Qualification:

Essential:

  • Master’s Degree in Commerce/MBA in Finance /Any other degree equivalent to MBA.

Experience:

Essential:

  • Around 8-10 Years Work experience in Finance.
  • Excellent written and verbal communication skill (English and Hindi).
  • Willingness to undertake project related travel and require having excellent organizing abilities.


Please note that Annual Salary (CTC) will commensurate with available skills and fitment of the incumbent as per the selection process.  

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form https://forms.office.com/r/ftqdFKhWtS . Please mention the exact Position Code (PHFI-SFMA-2436) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications:  5th May 2024.
Remarks
:

  • Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
  • Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
  • Mere eligibility will not entitle any candidate for being called for interview.
  • Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
  • PHFI reserves the right to fill or not to fill any or all available positions.
  • The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
  • No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.


PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process”.

Women are encouraged to apply!

Experience
8-10 years
Work Level
Mid-Level
Employment Type
Full Time
Salary
As per skills and competencies of the candidate
IIPH-Delhi
View profile
Industry
Public Health
Phone
0124-4700900 0124-470**** Show

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